AlmaSEO
Always Learning Marketing Assistant
Agency Operations
A recurring work plan for every client, one screen showing which of them is owed work this week, and a planner that tells you when a client has quietly started eating twice the hours you sold them.
The tools assume a single site and a single person looking at it. So the moment you have a book of clients, the actual job stops being SEO and becomes remembering: who is owed work this month, which account hasn’t been touched in three weeks, which one is eating hours nobody is billing for, and what exactly you promised to do every Tuesday for the client who signed in March.
That job usually lives in a spreadsheet, a project tool that knows nothing about SEO, and your head. The spreadsheet goes stale, the project tool never gets opened, and your head is the part that burns out.
AlmaSEO keeps the operational layer next to the work. The recurring plan lives on the client’s own profile, the hours you log against it feed the pacing math, and one screen at the top tells you which clients need you this week — built from the work you were already logging, not from a second system you have to maintain.
For the solo SEO running a full book
You’re the whole delivery team. The only signal that a client is unprofitable, ignored, or quietly consuming your month is the feeling that you’re behind — which arrives too late to do anything about.
For the agency with staff
A contractor should see the two accounts they work on, not your whole client list, and definitely not your margins. Most platforms answer that with a single shared login and a promise that everyone will be careful.
Everything here reads from work you already log against clients. None of it costs Data Credits.
Thirty accounts, and what each one needs, on one screen.
Activity in the last seven days, whether publishing is running, whether Search Console is connected, when it last published, and how many tasks are overdue — on the card, without opening anything.
Drag the list into your own priority and it stays that way. Filter by type, search, or pull up just the build projects.
Every site’s loading performance is compared against its own previous reading, and the ones that got materially worse are counted and flagged. It’s the one health signal AlmaSEO tracks fleet-wide.
Plan Free on every plan.
Powered bySeven-day activityAutomation stateOverdue task countsCustom ordering
The recurring work you promised each client, as a plan that recurs.
Once, weekly, every other week on the weeks you choose, monthly on the second Tuesday or the 15th. The plan matches how retainers are actually written.
An onboarding phase and an ongoing phase, where tasks only count as due while their phase is active. A three-month campaign stops nagging you in month four.
How many strategy tasks are due this week and how many are overdue, across your whole book — each one linking straight to the client it belongs to.
Local SEO weekly, e-commerce monthly, content-heavy weekly, and backlink building fortnightly. Load one and edit rather than starting at a blank plan.
Plan Pro and up.
Powered byOn-hold toggleReminder daysCompletion criteriaStreaksPhase management
The one that tells you things you would not otherwise find out.
AlmaSEO works out the hours a day you’d now have to deliver, then compares it against your own average over the last thirty days. When the plan needs one and a half or two times your real pace, it says so — while there’s still month left to fix it.
Any client consuming twice the hours they were allocated gets flagged as scope creep, and the client taking the biggest share of your month gets named. The account quietly swallowing your week stops being invisible.
An active retainer with nothing logged against it for ten days is flagged, and it escalates at fourteen and twenty-one. Silence is how retainers get cancelled.
Consecutive long days, weekends worked across the last month, and stretches with no rest day at all — read together, not as a step count. Working every weekend is a fact about the business, not a personality trait.
Plan Agency. Needs retainer hours set on at least one client — the whole planner is built on the gap between hours sold and hours logged.
Powered byPer-client daily targetsCycles closing this weekOver-delivered clientsMomentum vs last monthUtilization and real hourly rate
Everything that happened, everywhere, in order.
Published articles, audits, rank checks, logged work, connections — every site you can reach, in one timeline instead of thirty tabs.
By client, by category, by severity, by source, by date, or by search. “What happened on this account last month” takes one filter.
Plan Agency.
Powered byPer-site filterSeverity filterDate rangeFull-text search
People in the tool, without handing over the whole book.
Owner, manager, analyst and viewer. Managers can invite, but only analysts and viewers — they can’t mint another manager. An owner can’t walk out without handing the org to someone.
Owners and managers see the whole book. Analysts and viewers see only the clients you explicitly grant them — enforced on the data, not hidden in the interface.
Emailed, and dead after seven days. Seats are checked against your plan when you send one.
Plan Agency.
Powered byPer-site access matrixPending invitesRole changesSeat limits
For the redesigns and builds, not the retainers.
Statuses, priorities, due dates, and milestones you can filter to on their own. Subtasks collapse under their parent with a done-of-total count.
Milestones and dated tasks plotted on a horizontal timeline with a marker on today, which turns vertical on a phone.
Pre-launch, DNS and hosting, SEO and analytics, content and QA, post-launch. It seeds itself the first time you open it, so nobody writes the list from memory at midnight.
Plan Free on every plan — on sites you add as a Website Build Project. Retainer clients use the Strategy Game Plan instead.
Powered byMilestone filterProgress barProject notes with pinningClient info readiness
Where the client’s logins and registrar details actually live.
Multiple sheets, formatting, undo — locked with a separate password per client and unlocked only for that session. Knowing your AlmaSEO login isn’t enough to open it.
Who owns the domain, where the DNS is, whose card renews the hosting. The answers live on the client’s profile instead of in an email from 2023.
Plan Agency.
Powered byMulti-sheetPer-client passwordEmail password resetSession-scoped unlock
Every platform with a client list claims it spots problems across your whole book. Here is exactly where that’s true here, and where it isn’t.
Each site’s performance reading is compared against its own previous reading, and the ones that dropped materially are counted and flagged on your client list. That’s a genuine fleet-wide check, and you don’t have to open a single account to get it.
Hours, retainers, pacing, silence, scope creep, revenue and margin are all computed across your entire book at once. This is the deep end of the product, and it’s the reason the operations layer exists at all.
There is no engine here that spots the same ranking drop on six sites and tells you they share a cause. Tools that imply otherwise are usually describing a dashboard that puts numbers side by side and lets you do the noticing. AlmaSEO would rather say plainly where the automation ends.
Nothing in this area spends Data Credits. It’s all built from work you log and clients you add.
The client list with its live state, the fleet-wide Web Vitals check, the cross-client revenue and margin view, website build projects with their timeline and launch checklist, and Alma, the assistant that can answer “which client have I neglected” out loud.
The Strategy Game Plan — the recurring work each client is owed, with the phases and recurrence rules that make a retainer run itself, and the weekly roll-up of what’s due across every account.
The Workload Planner, the cross-site activity feed it lives on, team roles with per-client access, and the Ownership Tracker. The planner alone is the reason to be here — nothing else on the market will tell you a client has quietly doubled their hours.
One honest note on the build-project tools: Tasks, Timeline, Notes and the Launch Checklist appear on sites you add as a Website Build Project — they’re for redesigns and new builds. Ongoing retainer clients get the Strategy Game Plan instead, which is built around recurring work rather than a finish line.
Open a client’s work plan in the demo, then look at the client list behind it — the same data the pacing math reads.