1ď¸âŁ Why Teams Need Separate Logins (the Core Justification)
If two team users log in and see exactly the same experienceâsame data, same permissions, same ability to actâthereâs no point in paying for extra seats.
So, we must create functional differences:
Visibility: Who sees what?
Permissions: Who can change what?
Ownership: Who is responsible for what?
Collaboration: How do they work together without stepping on each otherâs toes?
User Roles for Teams
Hereâs a tiered user role structure that could make sense for our app. This structure creates a reason for teams to buy more seatsâbecause each login has a unique purpose.| Role | Description | Key Abilities & Restrictions |
|---|---|---|
| Admin / Owner | Primary account holder; ultimate control | Full access; manage billing, users, settings, integrations |
| Project Manager | Oversees project setup and strategy | Create/edit projects, assign tasks, access analytics, export |
| SEO Specialist | Focused on optimization tasks | Can adjust keywords, content, optimization settings |
| Content Writer | Focused on content generation | Can create/edit content drafts, use AI tools, submit for review |
| Analyst | Reviews performance data | Can view reports but cannot edit content or settings |
| Guest / Reviewer | Limited access for review or collaboration | Can view specific projects, leave feedback, no editing allowed |
Feature Ideas for Teams vs. Individuals
features that specifically benefit teams and make multi-seat accounts attractive:| Feature Idea | Value for Teams | Not Needed for Individuals |
|---|---|---|
| Role-based permissions | Different users can have different access levels | Not relevant for a solo user |
| Project-level visibility control | Limit access to certain projects per user | Solo users see everything |
| Activity logs (audit trail) | See who did what, when, for accountability | Solo users donât need this |
| Shared project templates | Teams can use shared settings, prompts, and layouts | Solo users create their own |
| Internal commenting system | Collaborate on content directly inside the platform | Not useful for solo users |
| Approval workflows | Writers submit drafts for manager review/approval | Not needed for solo users |
| Multi-user analytics dashboards | Track performance across team membersâ projects | Irrelevant for solo users |
| Shared AI model learning | AI learns from all team membersâ work | Solo users get only their own learnings |
| Team training / onboarding tools | Centralized onboarding for all team members | Not required for solo users |
| Notifications & task assignments | Tag a teammate, assign tasks, set due dates | Not relevant for individuals |
| Seat usage tracking | See who is actively using the account | No need for solo users |
4ď¸âŁ How This Drives Value for Multi-Seat Plans
If we implement the above, buying additional seats makes sense because:
Each team member can focus on what they do best without stepping on othersâ toes.
Permissions and visibility can be controlled.
Teams can work together efficiently in the platform instead of using external tools like Slack or Trello.
Larger teams get more AI training data, improving recommendations across the board.
Teams can scale faster without bottlenecks (e.g., a writer waiting on the SEO leadâs feedback).
Why Agencies Expect Multi-Seat Features
Agencies, teams, and power users hate sharing a single login. They need:
Accountability (Who did what?)
Separation of work (Different projects, clients, workflows)
Permissions (Writers, managers, admins, clientsâdifferent levels of access)
Efficiency (No accidental overwriting or conflicts)
If you donât offer this, agencies canât scale with your toolâand theyâll eventually leave for a competitor who does.
Multi-Seat Features = Smart & On Trend
Your vision for AlmaSEO for agencies needing different roles (like writers, SEO managers, reviewers) is exactly what will make it sticky for teams. The things youâre suggesting (like user roles, permissions, seat-specific features) are exactly what top SaaS platforms offer. For example:| Feature | Platforms Doing It | Why Itâs Essential |
|---|---|---|
| Role-based permissions | ClickUp, Notion, Asana, HubSpot | So teams can work together without chaos |
| Project-level access control | Trello, Monday.com | Clients canât see internal agency data |
| Approval workflows | Grammarly Business, Jasper AI, Canva Teams | Writers submit drafts, managers approve |
| Activity logs / audit trails | Semrush, Ahrefs, Google Analytics 360 | Accountability + security for enterprise clients |
| Seat-specific pricing | HubSpot, Salesforce, Ahrefs | Agencies pay per user because each user has unique value |
| Team collaboration tools (e.g., commenting) | Notion, Figma, Miro | Keep feedback inside the platform |
3ď¸âŁ Agencies = Your Power Users
Agencies are the ones who:
Have multiple clients = multiple projects = multiple users.
Want faster, smarter workflows to scale their services.
Will pay more for advanced features that let them manage large teams and complex SEO operations.
If AlmaSEO nails this, agencies will:
â
Buy more seats
â
Stay longer (lower churn)
â
Become loyal, long-term customers
â
Bring in more clients via referrals
Example Plugin Ideas
Here are starter ideas developers might build:| Plugin Name | What It Does | Who Would Build It |
|---|---|---|
| SEO for Law Firms | Industry-specific prompts, metadata templates, and keyword banks for legal blogs | Agency specializing in legal marketing |
| Content Approval Flow | Adds draft approval/rejection system for teams | Agencies or power users |
| Local SEO Booster | Automates schema for local businesses + citation links | SEO consultants |
| CRM Connector | Pushes leads to HubSpot, Salesforce, or Pipedrive | Third-party SaaS devs |
| SEO Data Visualizer | Turns analytics into charts and graphs for reports | Data-savvy freelancers or agencies |
| AI Voice Pack | Custom AI writing styles (e.g., casual, technical, legal) | Power users, AI specialists |
| Content Calendar Export | Syncs LumaSEO content schedule with Google Calendar | Productivity-focused devs |
AlmaSEO Feature List â Expanded
1ď¸âŁ Multi-Seat & Team Features (For Agencies & Teams)
Role-Based User Permissions
Owner/Admin: Full control over account, billing, and settings.
Project Manager: Oversees projects, assigns tasks, reviews output.
SEO Specialist: Manages SEO strategy, keywords, optimizations.
Content Writer: Drafts content, uses AI tools, submits for approval.
Analyst: Views reports and analytics, no content editing.
Reviewer/Client: Can leave feedback, no editing or publishing rights.
Project-Level Access Control
Limit which projects users can see or contribute to.
Approval Workflows
Submit drafts for manager/client approval before publishing.
Activity Logs (Audit Trails)
Track who did what, when, for accountability and security.
Commenting & Collaboration Tools
Internal comments and feedback directly inside the platform.
Seat-Specific Analytics & Reporting
Track usage, contributions, and performance by team member.
Team Training & Onboarding Features
Resources and walkthroughs for new users to get up to speed.
Multi-User Notifications & Task Assignments
Tag teammates, assign deadlines, and set reminders.
In-House Marketplace & Premium Add-Ons
AlmaSEO Marketplace
A curated ecosystem of premium add-ons and templates.
All add-ons created by LumaSEO or vetted partners.
Template Packs for Industries
Pre-built content prompts, metadata templates, and keyword sets (e.g., Law Firms, E-commerce, Local SEO, Real Estate, Medical).
Premium Dashboards
Industry-specific analytics, advanced data visualization tools, and reporting suites.
Niche AI Writing Styles (Tone Packs)
Custom AI models tailored to different industries (legal, medical, creative).
Content Automation Tools
One-click publishing to blogs, social media, and newsletters.
Advanced Schema & Technical SEO Tools
Automate schema markup, local SEO elements, and structured data generation.
Revenue Model
Direct sales of add-ons via the Marketplace.
Potential revenue share with trusted partner developers (optional).